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Sr. Contracts Administrator

Job Summary:  Responsible for the preparation, negotiations, and administration of Department of Defense (DoD) prime and subcontracts. Interfaces with all levels of management and staff. Supervises and provides support to contract administrators.
Position Responsibilities:

  • Works closely with Business Development team and Program Managers to assist in the planning/strategizing of future contracts and marketing effort to include the development of bid & proposal strategies. Also provides cost and pricing methodologies and strategies to the proposal process.
  • Ensures compliance with applicable regulations and actions required by contract.
  • Analyzes problems, recommends solutions, and initiates effective actions for resolution.
  • Prepares, negotiates, and administers prime contracts, subcontracts, independent consultant agreements, non-disclosure agreements, teaming agreements, and other agreements as required.
  • Manages all activities related to the lifecycle of the contract/task order or subcontract, from the initial proposal phase, through award and contact performance, to close out.
  • Supervises administration staff in routine administration of contracts.  Provides input on employee reviews and assists with the training of less senior contract administrators.
  • Supports functions of contract modification, administration of shipping documents, contractual billing against contract line items, and cost modification administration.
  • Maintains all contract files and records.
  • Establishes and maintains excellent external customer and internal relations, at all levels of the organization.
  • Acts as liaison with customer’s procurement officials for all proposal or contract matters, communicating status and resolving open contract matters with program managers and directors.
  • Requires extended work hours, evenings and weekends, to meet critical proposal schedules and deadlines.
  • Performs other tasks and duties as assigned to support business goals and objectives.

Essential Skills:

  • Proficient in using Microsoft Office, particularly Excel and Word.
  • Excellent interpersonal, leadership, diplomacy, judgment, and decision-making skills
  • Ability to manage multiple priorities in a fast-paced environment
  • Excellent communication skills (both oral and written).
  • Excellent organizational skills.


  • Bachelor's Degree
  • Working knowledge of the Contract Management Lifecycle: Solicitation, Offer, Award, Program Management, Manufacturing, Quality, Packaging & Shipping, and Invoicing
  • Past or current experience in DoD contract management and administrative functions at the prime and subcontractor levels.

Desired Qualifications:

  • Ability to obtain and maintain a DoD security clearance.
  • One of the following professional certifications: CFCM (Certified Federal Contracts Manager) or CPCM (Certified Professional Contracts Manager) or the willingness to obtain the CFCM in one year.
  • Strong strategic and tactical negotiation skills
  • Team and skill development oriented

Work Environment:

  • Office environment
  • Hours 9/80 - 7:30 am - 5:00 pm Monday - Thursday; 7:30-4:00 Friday; additional hours as needed.

About the Company

Advanced Power Solutions delivers a wide selection of quality power supply products with USA inventory, sales and support staff.

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Advanced Power Solutions Inc.
5936 Las Positas Rd
Livermore, CA 94551

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