Quality Assurance Provisions (QAPs)

Policies Hits: 511

All Company Purchase Orders include the following basic minimum quality provisions (LETTERED QAPS) and as such are not listed as separate QAPs on purchase orders. By acceptance of this purchase order, the supplier agrees to comply with ALL of these basic minimum quality provisions:

  1. PRODUCT IDENTIFICATION. Supplier part number (and revision if applicable) and the COMPANY part number and revision must be shown on the invoice, packing slip, Certificate of Conformance (C of C) and box, container, bag or spool label.
  2. CERTIFICATE OF CONFORMANCE. Supplier shipments must be accompanied by a certificate of conformance that is signed by an authorized supplier representative.
  3. PACKAGING. Supplier shall package material delivered under the purchase order in COMPANY, division name on the carrier’s (UPS, FedEx, etc.) shipping label.
  4. FOREIGN OBJECT DEBRIS (FOD) CONTROL. Supplier shall prevent, detect and remove foreign objects that could result in foreign object damage to the products supplied under this purchase order using NAS412 as a guideline. Supplier’s practice shall be proportional to the sensitivity of the design of the product to FOD, and to the FOD generating potential of the manufacturing methods.
  5. RIGHT OF ACCESS. Supplier shall provide COMPANY, its customers, and regulatory authorities access to all facilities involved in fulfillment of the purchase order and to all applicable records when requested.
  6. DESIGN CONTROL. Supplier shall notify the Buyer of any changes in the product and/or process definition. For products which COMPANY retains design approval authority, supplier shall obtain written approval from COMPANY prior to implementing any change.
  7. COMMUNICATION. All communication, technical guidance and instructions having contractual impact shall be accomplished directly between the Buyer and the supplier’s authorized representative. No contract or specification deviations shall be made without the written authorization of the Buyer.
  8. COMPLIANCE WITH REQUIREMENTS. Supplier shall fully comply with all instructions specified on the purchase order. Lack of written approval shall not relieve the supplier of the responsibility to fully comply with all of the requirements of the purchase order. The supplier shall not receive compensation in any form from COMPANY for unauthorized activity.
  9. PRODUCT CHANGES. Items furnished under this purchase order shall be identical to product previously accepted by COMPANY unless otherwise specified between the Buyer and the supplier. No changes shall be made in materials, processes, procedures, design interfaces or software which might affect the fit, form, function, safety, weight, maintainability, service life, reliability, replaceability, or interchangeability of the supplies delivered to COMPANY without prior written approval from the Buyer.
  10. MANUFACTURING FACILITY. Supplier shall notify the Buyer of any change in ownership and prior to any major plant rearrangement or plant relocation.
  11. INSPECTION AND TEST RECORDS. Supplier shall retain records of all inspections and tests performed for a minimum of seven (7) years after completion of the order or as specified. Quality records shall be available for COMPANY review upon request.
  12. QUALITY SYSTEM REQUIREMENTS. Supplier shall maintain a quality management system that is acceptable to COMPANY. The supplier’s quality management system shall be subject to audit, review and approval by COMPANY upon reasonable notice to the supplier.
  13. REQUIREMENTS FLOW DOWN. Supplier shall flow down all relevant purchase order requirements to their sub-tier suppliers. Supplier’s sub-tier suppliers shall comply with the same specifications and requirements specified on this purchase order.
  14. COUNTERFEIT PARTS. Supplier represents and warrants that only new and authentic materials are used in products delivered to COMPANY and contain NO COUNTERFEIT PARTS/COMPONENTS AND OR DOCUMENTATION. Supplier shall only purchase authentic parts/components directly from the Original Equipment Manufacturer (OEM) or through the OEM’s authorized distribution chain. If the supplier is not the OEM or a franchised or authorized distributor, the supplier confirms by acceptance of this purchase order that each product supplied to COMPANY has been procured from the OEM or a franchised or authorized distributor of the OEM or United States government surplus with COMPANY approval. It is the responsibility of the Supplier to ensure not only the validity of the products/components/materials it purchased for use in the final item sold to COMPANY but also the documentation and certifications (e.g. raw material certifications) from its supply base. For electronic components, the supplier must have procedures in place that are IAW SAE AS5553 “Counterfeit Electronic Parts; Avoidance, Detection, Mitigation and Disposition.” Supplier shall flow the requirements of this provision to its subcontractors and suppliers at any tier for the performance of this purchase order. Supplier shall make OEM documentation available that authenticates the traceability of the components to the applicable OEM per QAP-02.

In the event that these minimum conditions are not met, COMPANY reserves the right to withhold payment until all provisions of the purchase order, including any specific QAPs as listed in the purchase order, are met.

The QAPs on the following pages are assigned either to individual part numbers or to the entire purchase order for all items ordered. The COMPANY purchase order will either list the QAP provision number under each line item / part number and or at the bottom of the purchase order.